What does the rental fee cover?
The rental fee covers the cost of the use of the facilities, along with round, six-foot or classroom tables and banquet chairs. All other items (linens, projector and screen, cocktail tables, podium, microphones, easels, etc.) will fall under "Event-Related Expenses." All invoices, once accumulated, will have an 18% service fee and tax (if applicable) added to the final bill. The service fee is what covers our student staff to set up, break down and staff your event in the FAIRWINDS Alumni Center.
What is the rental duration?
Your booking entitles you to an eight-hour block. This applies both weekdays and weekends, and these blocks are inclusive of setup and breakdown. Additional time may be permitted at a charge of $100 per hour.
How do I make a reservation?
All requests for reservations need to be made through the facilities staff at the UCF FAIRWINDS Alumni Center. Simply fill out the online reservation form. Reservations cannot be made without a completed reservation form.
Can I place a temporary hold on a date without a deposit?
No. If the date is available, we will inform you of its availability, but we cannot offer courtesy holds. Space can only be reserved with a completed reservation form, signed contract and proper deposit.
Can I have an off-campus caterer for my event?
All catering must be coordinated with an approved caterer of the University of Central Florida. The list of approved caterers consists of on- and off-campus vendors. View a current list of approved caterers.
Is alcohol permitted?
Yes, clients may coordinate their own alcohol through an approved caterer, same as food. We require a licensed vendor to serve the alcohol at your event.
Do you allow candles?
Candles are permitted as long as the flame is enclosed in hurricanes or votives (no open flames are permitted).
Will there be someone at my event to help me in case something goes wrong?
Yes. UCF FAIRWINDS Alumni staff will be present throughout your event (setup and breakdown) to assist with your needs.
Ann Allen, '03: Coordinator, Events and Sales, 407.823.1978
Louis Lubin, '97: Associate Director, Events and Facilities, 407.823.2278